Isothermal Community College strives to provide Computer Resources, Internet and Network access in an environment in which access is shared equitably among users. This access is intended to be used in support of the College’s research, educational and administrative purposes. College owned or operated computer resources are for the use of College employees, students and other authorized individuals. The purpose of this policy is to protect the College’s technology users and computer resources and to ensure equitable access and proper management of these resources.
The computer resources owned and operated by the College are intended for the use of its students, employees and other authorized individuals for purposes related to instruction, learning, research, and campus operations. Users are expected to exercise responsible, ethical behavior when using all College computer resources. This policy makes no attempt to articulate all required or prohibited behavior by users of the College’s computer resources.
Unacceptable activity includes, but is not limited to, the following:
The College provides free wireless Internet access through a guest account (the only wireless access allowed for students and guests). Users of wireless access must abide by the Wireless Internet Access Guidelines and this Policy. Connection to the wireless network at any given time is not guaranteed. The College does not accept liability for any personal equipment that is brought to the College and, therefore, will not assist with configuration, installation, trouble shooting or support of any personal equipment.
The College provides free e-mail accounts to certain College personnel based on job responsibilities, as determined by the employee’s appropriate Vice President, and to all students who are enrolled in a curriculum program. The use of College-provided e-mail accounts must be related to College business, including academic pursuits. Incidental and occasional personal use of these accounts is acceptable when such use does not generate a direct cost to the College or otherwise violate the provisions within this policy.
The College will make reasonable efforts to maintain the integrity and effective operation of its electronic mail systems, but users are advised that those systems should in no way be regarded as a secure medium for the communication of sensitive or confidential information. Because of the nature and technology of electronic communication, the College cannot assure the privacy of an individual’s use of the College’s electronic mail resources or the confidentiality of particular messages that may be created, transmitted, received or stored.
The College does not monitor electronic mail routinely but may do so to the extent permitted by law as the College deems necessary. Students and employees should not have any expectation of privacy with their electronic e-mail address provided by the College. Any user of the College’s computer resources who makes use of an encryption device shall provide access when requested to do so by the appropriate College authority. The College reserves the right to access and disclose the contents of employees’, students’ and other users’ electronic mail without the consent of the user. The College will do so when it believes it has a legitimate business need including, but not limited to, the following:
Electronic mail, including that of students, may constitute "educational records" as defined in the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99). See Student Records Policy. (Appendix B Student Handbook or Policy 602-02-07AP)
North Carolina law provides that communications of College personnel that are sent by electronic mail may constitute “correspondence” and, therefore, may be considered public records subject to public inspection under the North Carolina General Statutes, Chapters 121 and 132.
Electronic files, including electronic mail, that are considered to be public records are to be retained, archived and/or disposed of in accordance with current guidelines established by the North Carolina Department of Cultural Resources or otherwise required by College policy.
Any ancillary external websites and/or pages set up by an employee or student with the intent to represent the College or any of its organizations or entities must have prior approval by the Director of Marketing and Community Relations. This excludes instructional sites or pages like those hosted on Moodle. It does include externally hosted blogs and social-networking pages. If requested, administrative access to the sites or pages must be given to the Director of Marketing and Community Relations for the purpose of ensuring compliance with College policy and guidelines.
When creating or posting material to a webpage or other Internet site apart from the College's website or approved ancillary external site or page, employees should remember that the content may be viewed by anyone including community members, students and parents.
Employees are to maintain an appropriate relationship with students at all times. Having a public personal website or online networking profile or allowing access to a private website or private online networking profile is considered a form of direct communications with students. Any employee found to have created and/or posted inappropriate content on a website or profile that has a negative impact on the employee's ability to perform his/her job as it relates to working with students and the community will be subject to disciplinary action up to and including dismissal.
Each individual is ultimately responsible for his/her own actions. Failure to exercise responsible, ethical behavior will result in disciplinary action up to and including dismissal.
Certain activities violate Federal and/or NC State laws governing use of computer systems and may be classified as misdemeanors or felonies. Those convicted could face fines and/or imprisonment.
As a user of Isothermal Community College's computers, networks and/or other resources I understand I must comply with the above policy, the Wireless Internet Access Guidelines, any other policies and documents that may apply, and any amendments made of this policy or documents in the future.
Policy Number: 306-02-01BP
Adopted: June 29, 2010
Amended: January 15, 2015