Isothermal Community College

Learning College Manual

Table of Contents

Forward

The Learning College Manual, (“Manual”), is intended to provide relevant information to all employees of the College. The Manual contains an overview of the mission and governance of the College, official policies adopted by the Board of Trustees and Administration, procedures and guidelines pertaining to the operations of the College, and general information. No publication can cover every aspect of the College’s operations, but an attempt has been made to cover those most essential.

Policies, procedures and information contained herein are subject to change without notice. Efforts will be made to keep changes to a minimum, but changes in policy by the State Board of Community College, state and federal regulation, and/or local conditions may make revisions necessary. Any revisions to the Manual will be communicated to employees as early as possible.

Each employee should become familiar with the Manual as well as the College Catalog, Student Handbook and other program specific manuals in order to contribute to the continued success of the College. Employees are expected to comply with policies and procedures contained therein. The Manual does not constitute a contract between the College and its employees.

Employees are encouraged to use the Manual on the website for reference and for printing pages on an as needed basis. This ensures the employees are using the most current information. The official Manual is obtained in the Human Resources Office. Request for hard copies may be made through the Director of Human Resources when necessary. Administration is receptive to and encourages suggestions for improvement of the Manual; suggestions should be submitted in writing to the Director of Human Resources.

100 Purpose and overview of Isothermal Community College

Mission, philosophy, and general college information

101Mission and Philosophy
101-01
Mission
101-01-00-BP
Mission
101-01-01-AP
Revision of Mission
101-02
Philosophy
101-02-00
Our Learning College Philosophy
102General Information
102-01
History
102-01-00
History
102-02
Isothermal Community College Service Area
102-02-00
Service Area & Locations
102-02-01
Rutherford "Main" Campus
102-02-02
Rutherfordton Lifelong Learning Center
102-02-03
Polk Center
102-03
Operations
102-03-00
Normal Hours of Operation & Closings
102-04
Miscellaneous Information
102-04-00
Did You Know?

200 Administrative Framework

Governance of the College (NCCCS, Board of Trustees, College Administration) and Institutional Effectiveness (Planning, Accountability and Assessment)

201Governance of College
201-01
North Carolina Community College System (NCCCS)
201-01-00
NCCCS
201-02
Local Governance - Board of Trustees
201-02-00
Board of Trustees Authority
201-02-01
Board of Trustees Members
201-02-02
Board of Trustees Bylaws
201-02-03
Policies Approved by Board of Trustees
201-03
College Administration
201-03-00BP
Authority of the President
201-03-01BP
Solicitation and Acceptance of Funds or Gifts
201-03-02BP
Organizational Charts
201-03-03BP
Administrative Authority - Emergency
201-03-04
Organizational Groups (Committees, Councils, and Teams)
201-03-05
Team for the Advancement of a Learning College - TALC
201-03-06AP
Adoption and Administration of Policies and Procedures
202 Institutional Effectiveness
202-01
Planning
202-01-00
Strategic Planning
202-02
Accountability
202-02-00
Accreditation - Southern Association of Colleges and Schools (SACS)
202-02-01
SACSCOC – Quality Enhancement Plan (QEP)
202-02-02
Auditing
202-02-03
Performance Measures
202-02-04BP
Substantive Change
202-03
Assessment
202-03-00
Assessment of Programs and Services
202-03-01
Community of Learners

300 Human Resources

Employment processes, employee benefits, compensation, performance, responsibilities and rights

301Employment
301-01
Hiring
301-01-00BP
Hiring
301-01-01BP
Nepotism/Employment of Relatives
301-01-02BP
Veterans Preference
301-01-03
Orientation of New Employees
301-02
Separation
301-02-00BP
Employee Demotion, Dismissal, Probation and Non-Renewal
301-02-01BP
Involuntary Leave Without Pay/Reduction in Force
301-02-02AP
Employee Separation Procedures
301-03
General
301-03-00BP
Employee Categories
301-03-01BP
Position Description
301-03-02BP
Personnel Records Management
302Benefits
302-01
Professional Development
302-01-00BP
Professional Development
302-01-01BP
Educational Assistance Program
302-01-02BP
Employee Enrollment in College Courses
302-02
Recognition
302-02-00AP
Recognition of Employees
302-02-01
Golden Apple Award
302-02-02
Robert Wendall Eaves Distinguished Teaching Award
302-02-03
Willard L. Lewis Staff Award
302-02-04
Endowed Chair Programs
302-02-05
Genesis Grant
302-03
Leave
302-03-00BP
Annual and Bonus Leave
302-03-01BP
Sick Leave
302-03-02BP
Other Types of Personnel Leave
302-03-03BP
Leave Without Pay and Medical Leave
302-03-04BP
Compensatory Leave
302-03-05BP
Shared Leave
302-03-06BP
Educational Leave
302-03-07BP
Military Leave
302-04
Retirement/Insurance/Other
302-04-00BP
Workers Compensation
302-04-01BP
Employee With Disabilities
302-04-02
Teachers' and State Employees' Retirement System
302-04-03
North Carolina Supplemental Retirement Plans
302-04-04
North Carolina State Health Plan
302-04-05
Supplemental Insurances
302-04-06
North Carolina State Employees' Credit Union
302-04-07
State Employees Association
303Compensation
303-01
Internal
303-01-00BP
Personnel Salaries
303-01-01BP
Longevity Pay
303-02
External
303-02-00BP
Secondary Employment and Compensation
304Performance
304-01
Evaluation
304-01-00BP
Evaluation Policy
305Faculty
305-01
Work Loads, Office Hours, and Absences
305-01-00BP
Curriculum Full-time Faculty Work Loads, Office Hours and Absences
305-01-01BP
Curriculum Adjunct Faculty Work Loads, Office Hours and Absences
305-02
Other
305-02-00BP
Letter of Intent
306Employee Rights and Responsibilities
306-01
Grievance
306-01-00BP
Employee Grievance Policy and Procedure
306-01-01BP
Grievance Committee Hearing Procedures
306-01-02BP
Sexual, Gender and Other Unlawful Harassment
306-01-03BP
Whistleblower Protection
306-02
Other
306-02-00BP
Communicable Disease and Occupational Exposure Bloodborne Pathogen
306-02-01BP
Computer Resources, Internet and Network Use Policy
306-02-02BP
Confidentiality Statement
306-02-03BP
Dress and Personal Care
306-02-04BP
Drug-Free Work Place
306-02-05BP
Employee and Student Relationships
306-02-06BP
Inclement Weather or Emergency Closings
306-02-07BP
Political Activites
306-02-08BP
Attendance at Graduation Excercises
306-02-09BP
Intellectual Property
306-02-10BP
Identity Theft Prevention Program/Red Flags Rule
306-02-11BP
Writer-in-Residence Program

400 Curriculum

Curriculum administration, instructional policies and procedures, instructional support

401
Curriculum Administration
401-01
Advising and Registration
401-01-01AP
Course Repeat
401-01-02AP
Prerequisite, Co requisite
401-01-03AP
Credit Hour Determination and Definition
401-02
Grading and Record Keeping
401-02-00BP
Academic Standing and Appeals Procedure
401-02-01BP
Attendance Policy
401-02-02AP
Grade Changes and Faculty Checkout
401-02-03AP
Incomplete Grades
401-02-04AP
Drop/Withdrawal
401-02-05AP
Grading System
401-02-06AP
Census Rosters
401-02-07AP
Awarding Credit
401-02-08AP
Academic Fresh Start
401-03
Other Administrative Items
401-03-00
Academic Calendar
401-03-01AP
Advisory Committees
401-03-02BP
Establishing and Terminating Curriculum
401-03-03BP
Self-Supporting
401-03-04AP
Academic Policies
402
Instructional Policies and Procedures
402-01
Instructional Management
402-01-00AP
Textbook Policy
402-01-01AP
Textbook Orders
402-01-02AP
Distance Learning Definitions, Privacy Protection, and Quality
402-02
Course Delivery
402-02-00BP
Academic Freedom and Integrity
402-02-01AP
Class Attendance
402-02-02AP
Course Outlines and Syllabus
402-02-03AP
Field Trips and Travel Study
402-02-04BP
Guest Speakers
402-02-05AP
Inclement Weather or Emergency Closing
402-02-06BP
Instructional Live Projects
402-02-07AP
Research
402-02-08
Lead Instructor Definition
402-03
Instructional Support
402-03-00AP
Proctoring
402-03-01
Supplemental Instruction
402-03-02
Audio Visual

500 Continuing Education

Continuing education administration, policies and procedures and support

501
Continuing Education Administration
501-01
Adult High School/Basic Skills
501-01-00BP
Adult High School Diplomas
501-02
Records Management
501-02-00BP
Self-Support
501-02-01BP
Continuing Education Program Management
501-03
Other Administrative
501-03-00AP
Inclement Weather or Emergency Closing

600 Student Services

Student activities, conduct, safety, resources and support

601
Student Life
601-01
Student Activities
601-01-00BP
Student Activities
601-01-01BP
Student Fees
601-01-02BP
Refund of Student Activity Fee
601-01-03BP
Student Publications
601-01-04BP
Student Government
601-01-05BP
Student Involvement in Institutional Government
601-01-06BP
Intercollegiate Athletics
601-02
Student Conduct and Safety
601-02-00BP
Student Rights, Responsibilities and Judicial Procedures
601-02-01BP
Drug and Alcohol Policy
601-02-02BP
Written Student Complaint Policy
601-02-03AP
Student Safety, Security/Orientation
601-02-04
Sexual Assault Response
601-02-05BP
Sexual Harassment-Student
601-02-06BP
Communicable Disease
601-02-07AP
Student Records
601-02-09BP
Admissions Exception Policy
601-02-10BP
BLET Sponsorship
602
Student Learning Support Services
602-01
Student Testing and Placement
602-01-00
Testing Services
602-01-01AP
Placement Testing
602-01-02AP
GED Testing
 
602-02
Financial Aid
 
602-03
Student Resources and Support
602-03-00BP
Disability Services
602-03-01AP
Computer Resources/Internet
602-03-02
Library
602-03-03
Student Email
602-04-04
Advising Center
602-04-05
Career Services

700 Fiscal

Budgeting, financial and resource administration, policies, procedures and support

701
Budget Administration
701-01
Budget
701-01-00BP
State and Local Budgets
701-01-01BP
Special Funds Budget
701-01-02BP
Budget Changes
701-01-04BP
Investments
701-02
Receipts and Fees
701-02-00BP
Facility Rental Receipts
701-02-01BP
Community Services and Activity Fee
701-02-02AP
Deposit of Funds
701-02-03AP
Club Fundraising
701-02-04BP
Vending
701-03
Bookstore
701-03-00BP
Bookstore Operating Profits
701-03-01BP
Bookstore Reserve
701-04
Other Budget Administration
701-04-00BP
Deferred Tuition Policy
702
Expenditures
702-01
Purchasing
702-01-00AP
Purchasing
702-01-01AP
Greeting Cards
702-02
Travel
702-02-00
Travel Regulations
702-02-01AP
Mileage and Commuting Reimbursement
702-02-02AP
Use of Institutional Vehicles
702-02-03BP
College Provided Vehicles

800 Campus Support and Facilities

Use of facilities, maintenance, campus support and resources

801
Support
801-01
Publicity and Marketing
801-01-00AP
Public Relations and Publicity
801-01-01AP
Website Development and Maintenance
801-01-02AP
Sign and Announcement Postings
801-02
Printing and Duplicating
801-02-00AP
Special Projects
801-02-01AP
Duplicating Services
801-03
Maintenance
801-03-00AP
Work Request
801-03-01
Work Request Procedures
801-04
Equipment
801-04-00AP
Use of College Equipment
801-04-01AP
Computer Allocation and Replacement
801-04-02
Communication Resources
802
Facilities
802-01
Facilities Use
802-01-00BP
Community Use of Facilities
802-01-01AP
Facilities Utilization
802-02
Other Facilities
802-02-00BP
Naming and Memorialization
802-02-01BP
Use of Tobacco Products
802-02-02BP
Traffic and Parking Regulations
802-02-03AP
Disruption of Educational Process
802-02-04AP
Trespassing

900 Emergency and Safety

Safety regulations, emergency procedures and risk management

901
Emergency and Safety Plans
901-01
Safety Manual
901-01-00
Safety Manual
902
Crime Awareness
902-01
Campus and Centers
902-01-00
Crime Awareness - Rutherford Campus
902-01-01
Crime Awareness - Polk Center
902-01-02
Crime Awareness - Rutherfordton Center
902-02
Other Crime Awareness
902-02-00
Weapons on Campus

1000 Other

APPENDICES