The Learning College Manual

The Learning College Manual, (“Manual”), is intended to provide relevant information to all employees of the College. The Manual contains an overview of the mission and governance of the College, official policies adopted by the Board of Trustees and Administration, procedures and guidelines pertaining to the operations of the College, and general information. No publication can cover every aspect of the College’s operations, but an attempt has been made to cover those most essential.

Policies, procedures and information contained herein are subject to change without notice. Efforts will be made to keep changes to a minimum, but changes in policy by the State Board of Community College, state and federal regulation, and/or local conditions may make revisions necessary. Any revisions to the Manual will be communicated to employees as early as possible. 

Each employee should become familiar with the Manual as well as the College Catalog, Student Handbook and other program specific manuals in order to contribute to the continued success of the College. Employees are expected to comply with policies and procedures contained therein. The Manual does not constitute a contract between the College and its employees.

Employees are encouraged to use the Manual on the website for reference and for printing pages on an as needed basis. This ensures the employees are using the most current information. The official Manual is obtained in the Human Resources Office. Request for hard copies may be made through the Director of Human Resources when necessary. Administration is receptive to and encourages suggestions for improvement of the Manual; suggestions should be submitted in writing to the Director of Human Resources.

101

Mission and Philosophy

101-01

Mission

101-01-00-BP

Mission

101-01-01-AP

Revision of Mission

101-02

Philosophy

101-02-00

Our Learning College Philosophy

102

General Information

102-01

History

History

102-02

Isothermal Community College Service Area

102-02-00

Service Area & Locations

102-02-01

Rutherford "Main" Campus

102-02-02

Rutherfordton Lifelong Learning Center

102-02-03

Polk Center

102-03

Operations

102-03-00

Normal Hours of Operation & Closings

102-04

Miscellaneous Information

102-04-00

Did You Know?

201

Governance of College

201-01

North Carolina Community College System (NCCCS)

201-01-00

NCCCS

201-02

Local Governance - Board of Trustees

201-02-00

Board of Trustees Authority

201-02-01

Members of the Board of Trustees

201-02-02

Board of Trustees' Bylaws

201-02-03

Policies approved by Board of Trustees

201-03

College Administration

201-03-00BP

Authority of the President

201-03-01BP

Acceptance of Gifts and Donations

201-03-02BP

Organizational Charts

201-03-03BP

Administrative Authority - Emergency

201-03-04

Organizational Groups (Committees, Councils, and Teams)

201-03-05

Team for the Advancement of a Learning College - TALC

201-03-06AP

Adoption and Administration of Policies and Procedures

202

Institutional Effectiveness

202-01

Planning

202-01-00

Strategic Planning

202-01-01

Business Continuity Plan

202-01-02

Diversity Plan

202-01-03

Technology Plan

202-02

Accountability

202-02-00

Accreditation - Southern Association of Colleges and Schools (SACS)

202-02-01

SACS – Quality Enhancement Plan (QEP)

202-02-02

Auditing

202-02-03

Performance Measures

202-03

Assessment

202-03-00

Assessment of Programs and Services

202-03-01

Community of Learners

301

Employment

301-01

Hiring

301-01-00BP

Hiring

301-01-01BP

Nepotism/Employment of Relatives

301-01-02BP

Veterans Preference

301-01-03

Orientation of New Employees

301-02

Separation

301-02-00BP

Employee Demotion, Dismissal, Probation and Non-Renewal

301-02-01BP

Involuntary Leave Without Pay/Reduction in Force

301-02-02AP

Employee Separation Procedures

301-03

General

301-03-00BP

Employee Categories

301-03-01BP

Position Description

301-03-02BP

Personnel Records Management

302

Benefits

302-01

Professional Development

302-01-00BP

Professional Development

302-01-01BP

Educational Assistance Program

302-01-02BP

Employee Enrollment in College Courses

302-02

Recognition

302-02-00AP

Recognition of Employees

302-02-01

Golden Apple Award

302-02-02

Robert Wendall Eaves Distinguished Teaching Award

302-02-03

Willard L. Lewis Staff Award

302-02-04

Endowed Chair Programs

302-02-05

Genesis Grant

302-03

Leave

302-03-00BP

Annual and Bonus Leave

302-03-01BP

Sick Leave

302-03-02BP

Other Types of Personnel Leave

302-03-03BP

Leave Without Pay and Medical Leave

302-03-04BP

Compensatory Leave

302-03-05BP

Shared Leave

302-03-06BP

Educational Leave

302-03-07BP

Military Leave

302-04

Retirement/Insurance/Other

302-04-00BP

Workers Compensation

302-04-01BP

Employee With Disabilities

302-04-02

Teachers' and State Employees' Retirement System

302-04-03

North Carolina Supplemental Retirement Plans

302-04-04

North Carolina State Health Plan

302-04-05

Supplemental Insurances

302-04-06

North Carolina State Employees' Credit Union

302-04-07

State Employees Association

303

Compensation

303-01

Internal

303-01-00BP

Personnel Salaries

303-01-01BP

Longevity Pay

303-02

External

302-02-00BP

Secondary Employment and Compensation

304

Performance

304-01

Evaluation

304-01-00BP

Evaluation Policy

305

Faculty

305-01

Work Loads, Office Hours, and Absences

305-01-00BP

Curriculum Full-time Faculty Work Loads, Office Hours and Absences

305-01-01BP

Curriculum Adjunct Faculty Work Loads, Office Hours and Absences

305-02

Other

305-02-00BP

Letter of Intent

306

Employee Rights and Responsibilities

306-01

Grievance

306-01-00BP

Employee Grievance Policy and Procedure

306-01-01BP

Grievance Committee Hearing Procedures

306-01-02BP

Sexual, Gender and Other Unlawful Harrassment

306-01-03BP

Whistleblower Protection

306-02

Other

306-02-00BP

Communicable Disease and Occupational Exposure Bloodborne Pathogen

306-02-01BP

Computer Resources, Internet and Network Use Policy

306-02-02BP

Confidentiality Statement

306-02-03BP

Dress and Personal Care

306-02-04BP

Drug-Free Work Place

306-02-05BP

Employee and Student Relationships

306-02-06BP

Inclement Weather or Emergency Closings

306-02-07BP

Political Activites

306-02-08BP

Attendance at Graduation Excercises

306-02-09BP

Intellectual Property

306-02-10BP

Identity Theft Prevention Program/Red Flags Rule

401

Curriculum Administration

401-01

Advising and Registration

401-01-00AP

Curriculum Late Course Entry, Late Registration and Schedule Adjustments

401-01-01AP

Course Repeat

401-01-02AP

Prerequisite, Co requisite

401-02

Grading and Record Keeping

401-02-00BP

Academic Standing and Appeals Procedure

401-02-01AP

Administrative Withdrawal

401-02-02AP

Grade Changes, Final Examinations, Faculty Checkout

401-02-03AP

Incomplete Grades

401-02-04AP

Withdrawal from College

401-02-05AP

Withdrawal Process (WP) Grade Assignment

401-02-06AP

Ten (10%) Percent Report

401-03

Other Administrative Items

401-03-00

Academic Calendar

401-03-01AP

Advisory Committees

401-03-02BP

Establishing and Terminating Curriculum

401-03-03BP

Self-Supporting

402

Instructional Policies and Procedures

402-01

Instructional Management

402-01-00AP

Textbook Policy

402-01-01AP

Textbook Orders

402-01-02AP

Distance Learning Quality and Definitions

402-02

Course Delivery

402-02-00BP

Academic Freedom and Integrity

402-02-01AP

Class Attendance

402-02-02AP

Course Outlines and Syllabus

402-02-03AP

Field Trips and Travel Study

402-02-04BP

Guest Speakers

402-02-05AP

Inclement Weather or Emergency Closing

402-02-06BP

Instructional Live Projects

402-02-07AP

Research

402-02-08

Lead Instructor Definition

402-03

Instructional Support

402-03-00AP

Proctoring

402-03-01

Supplemental Instruction

402-03-02

Audio Visual

501

Continuing Education Administration

501-01

Adult High School/Basic Skills

501-01-00BP

Adult High School diplomas

501-02

Records Management

501-02-00BP

Self-Support

501-02-01BP

Continuing Education Program Management

501-03

Other Administrative

501-03-00AP

Inclement Weather or Emergency Closing

601

Student Life

601-01

Student Activities

601-01-00BP

Student Activities

601-01-01BP

Student Activity Fee

601-01-02BP

Refund of Student Activity Fee

601-01-03BP

Student Publications

601-01-04BP

Student Government

601-01-05BP

Student Involvement in Institutional Government

601-01-06BP

Intercollegiate Athletics

601-02

Student Conduct and Safety

601-02-00BP

Student Rights, Responsibilities and Judicial Procedures

601-02-01BP

Drug and Alcohol Policy

601-02-02BP

Complaint Policy

601-02-03AP

Student Safety, Security/Orientation

601-02-04

Sexual Assault Response

601-02-05BP

Sexual Harassment-Student

601-02-06BP

Communicable Disease

601-02-07AP

Student Records

601-02-08BP

Student Absence for Religious Reasons

601-02-09BP

Safety Admissions Policy

602

Student Learning Support Services

602-01

Student Testing and Placement

602-01-00

Testing Services

602-01-01AP

Placement Testing

602-01-02AP

GED Testing

 

602-02

Financial Aid

 

602-03

Student Resources and Support

602-03-00BP

Disability Services

602-03-01AP

Computer Resources/Internet

602-03-02

Library

602-03-03

Student Email

602-04-04

Advising Center

602-04-05

Career Services

701

Budget Administration

701-01

Budget

701-01-00BP

State and Local Budgets

701-01-01BP

Special Funds Budget

701-01-02BP

Budget Changes

701-01-03BP

Federal and Other Grants

701-01-04BP

Investments

701-02

Receipts and Fees

701-02-00BP

Facility Rental Receipts

701-02-01BP

Community Services and Activity Fee

701-02-02AP

Deposit of Funds

701-02-03AP

Club Fundraising

701-02-04BP

Vending

701-03

Bookstore

701-03-00BP

Bookstore Operating Profits

701-03-01BP

Bookstore Reserve

701-04

Other Budget Administration

701-04-00BP

Deferred Tuition Policy

702

Expenditures

702-01

Purchasing

702-01-00BP

Purchasing

702-01-01BP

Greeting Cards

702-02

Travel

702-02-00

Travel Regulations

702-02-01AP

Mileage and Commuting Reimbursement

702-02-02AP

Use of Institutional Vehicles

702-02-03BP

College Provided Vehicles

801

Support

801-01

Publicity and Marketing

801-01-00AP

Public Relations and Publicity

801-01-01AP

Website Development and Maintenance

801-01-02AP

Sign and Announcement Postings

801-02

Printing and Duplicating

801-02-00AP

Special Projects

801-02-01AP

Duplicating Services

801-03

Maintenance

801-03-00AP

Work Request

801-03-01

Work Request Procedures

801-04

Equipment

801-04-00AP

Use of College Equipment

801-04-01AP

Computer Allocation and Replacement

801-04-02

Communication Resources

802

Facilities

802-01

Facilities Use

802-01-00BP

Community Use of Facilities

802-01-01AP

Facilities Utilization

802-02

Other Facilities

802-02-00BP

Naming and Memorialization

802-02-01BP

Use of Tobacco Products

802-02-02BP

Traffic and Parking Regulations

802-02-03AP

Disruption of Educational Process

802-02-04AP

Trespassing

901

Emergency and Safety Plans

901-01

Safety Manual

901-01-00

Safety Manual

902

Crime Awareness

902-01

Campus and Centers

902-01-00

Crime Awareness - Rutherford Campus

902-01-01

Crime Awareness - Polk Center

902-01-02

Crime Awareness - Rutherfordton Center

902-02

Other Crime Awareness

902-02-00

Weapons on Campus