Isothermal Community College

Learning College Manual


Attendance Policy

Student Attendance

Regular class attendance is a student obligation and essential to receiving maximum benefit from the educational experience. The student is expected to attend and be on time for all classes and lab, shop, and/or clinic sessions. The student is also responsible for all work including tests and written assignments, and for all class meetings.

Class Attendance

Regular class attendance is a student obligation. The student is also responsible for all work, including tests and written assignments, and for all class meetings. No right or privilege exists that permits a student to be absent from any given number of class meetings.

Instructors establish their own class attendance policy. This attendance policy is explained in detail at the first class meeting and includes the relationship of absences to grades.

Students who stop going to class without officially withdrawing may receive a grade of “F” at the end of the semester.

School Absence for Religious Reasons

Isothermal Community College recognizes the right of students to be absent from class for religious reasons. Students may request a maximum of two excused class days per academic year for observations required by his/her faith. In accordance with this right, the President will establish procedures for requesting documentation and excusing religious absences.

Class Entry Prior to the Census Date

Students enrolled in any course regardless of delivery method must be in attendance and recorded as present at least one time on or before the census date of the course. Students who fail to attend prior to the census date will be removed from the class roster and recorded as a No Show. Students removed from a course for failure to enter prior to the census date will not be issued a refund for the course. (1E SBCCC 900.1)

Students receiving financial aid should consult with a financial aid counselor to determine the impact of the No Show designation on their financial aid eligibility and obligations.

Students enrolled in online courses must complete the Mandatory Course Enrollment Assignment on the first day of the term. This requirement has been implemented by the institution in an effort to comply with Financial Aid regulations.

In a distance learning education context, documenting that a student has logged into an online class is not sufficient, by itself, to demonstrate academic attendance by the student.

A school must demonstrate that a student participated in class or was otherwise engaged in an academically related activity, such as contributing to an online discussion or initiating contact with a faculty member to ask course-related question. (Federal Student Aid Handbook 2013-2014. Volume 5, 5-60)

Failure to complete the Mandatory Course Enrollment Assignment could result in receiving a grade of No Show (NS) for the course and will not receive a refund. Students enrolled in a hybrid or web-assisted course must enter the course prior to the census date either by attending the course during the scheduled face-to-face time or by completing a Mandatory Course Enrollment Assignment.

Curriculum Late Course Entry, Late Registration and Schedule Adjustments

In support of the College’s focus on learning, the College ensures that students have an opportunity to be academically successful in each course. The faculty and academic administrators are in the best position to make decisions concerning students’ ability to complete coursework within an allotted time. Therefore, students will not be allowed to add/change sections after the schedule adjustments deadline listed in the Academic Calendar. In addition, a student will not be allowed to enter a course past the census date regardless of registration status.

Students may officially drop a course(s) without academic penalty and receive a grade of ‘W’ if this drop is made before the drop deadline as published in the Academic calendar. Courses that meet on a schedule other than a sixteen week semester may have a different drop deadline.

Following the Schedule Adjustment Period, a student may formally withdraw from a class or the College by completing a withdrawal form which can be obtained from the Records Office or any academic department. The student should notify the course instructor(s) of his/her withdrawal.

Any individual course dropped after the published deadline must be approved by the Executive Vice President. The drop/add and drop deadlines are different for Academic Development and other classes that have non-standard beginning and ending dates.

Administrative Withdrawal

An instructor, in consultation with the appropriate instructional administrator, may administratively withdraw any student whose cumulative absences exceed 20% of the scheduled class hours for the semester. The withdrawal must be made by the drop deadline published in the Academic Calendar. The student will receive a grade of W#.

In case of extenuating circumstances, a student who has been withdrawn from a course for excessive absences may be re-admitted to class with the permission of the instructor and the appropriate Dean/Director. The instructor and/or department dean or director must notify the Records Office in writing requesting readmission.

Policy No: 401-02-01BP

Reference: 1E SBCCC 900.1 Cirrulum Tution Refunds; Federal Student Aid Handbook 2013-2014, Volume 5, 5-60
Cross Reference:
Combined Policy History: Class Attendance Policy: May 22, 1991; June 20, 2006; School Absense for Religious Reasons: August 24, 2010; Curriculum Late Course Entry, Late Registration and Schedule Adjustments: July 20, 2006; January 28, 2009; Administrative Withdrawal: June 1, 2011
Adopted:  September 30, 2014