Isothermal Community College

Learning College Manual

Institutional Effectiveness

Section IV:  Emergency Plan & Recovery Priorities 

A. General Evacuation Procedure

The general procedures listed below are applicable to workplace violence, fires, hazardous materials leaks or spills, and terrorist attacks.  Once warning is issued, exit the building as quickly as possible in accordance to the following guidelines:

  • Get under a sturdy table or object if things are falling around you
  • When items stop falling, move away from the affected area watching for weakened floors and stairways
  • As you exit the building, remember that it may be a crime scene
  • Get away from the building and be watchful of falling debris
  • Once you are out, do not stand in front of windows, glass doors, or other potentially hazardous areas, if practical
  • Get to the best designated rally point as quickly as possible

B. General Sheltering In-Place Procedure

This general procedure is applicable to tornadoes, winter storms, and earthquakes.  It involves seeking shelter inside the building or remaining inside until the danger passes.  Once warning is issued, faculty, students, and staff are to take shelter in the storm shelters located in each building.  Storm shelters will be equipped with a battery powered radio, flashlights and first aid supplies.

C. Emergency Management Priorities

The Emergency Management Team will be guided by the following fundamental priorities while directing an operational response to a disaster through the application of college resources in the order shown:

  1. Life safety
  2. Preservation of property
  3. Emergency recovery/restoration of critical business functions

Life safety and preservation of property will receive top priority and will be addressed until such concerns are adequately met. Activities shall most likely be accomplished by emergency first responders with some assistance from appropriate college faculty and staff.

Priority 1 – Life Safety Issues (to be addressed immediately)

  1. Communication Network – Establish an emergency communications network for managing the emergency.
    1. Fire and police departments communication networks
    2. Other first responder communication networks
    3. Public safety and emergency response coordinator radios
    4. Physical plant radios
    5. College telephone system
    6. Messengers (volunteers)
    7. Computer e-mail
    8. Available cell phones
  2. Medical Aid – Evaluate medical services available and direct rescue forces to treatment location for injured.
    1. EMTs and other First Responder medical response providers
    2. Health professions program faculty
    3. Medical programs of first aid trained volunteers 
  3. Fire Suppression – Evaluate fires or fire hazards, and control and evacuate.
    1. Fire department
    2. Other fire units on the scene
  4. Search and Rescue – Search and Rescue teams, etc.
    1. Fire department
    2. Other first responder teams as appropriate
  5. Utilities Survey – Evaluate condition of utilities and roads.  Shut down, close off, or restore as appropriate and possible (gas, electric, steam, water, sewer).
    1. Fire Departments
    2. Utility Departments
    3. Physical Plant personnel
    4. Public Safety officers
  6. Hazardous Substance Control – Survey critical area and secure or clean up as needed (radiological, biological, and chemical).
    1. Fire department
    2. HAZMAT Team
    3. Vendors under contract
  7. Crowd Control
    1. City police department
    2. Rutherford County Sheriff Officers
    3. Polk County Sheriff Officers
    4. Isothermal Community College Security

Priority 2 – Preservation of Property 

  1. Facility Survey – Evaluate facilities for occupancy.  Identify and seal off contaminated, damaged or unsafe areas.
    1. Fire department
    2. Physical plant personnel
  2. Food/Drinking Water – Identify supplies and establish distribution system.
    1. Physical plant
    2. Food services
    3. American Red Cross and other similar agencies
  3. Sewer System – Evaluate sewer system and identify resources that can be used.  Develop plan for portable toilets if needed.
    1. Physical plant
    2. Rutherford County Office of Emergency Management
    3. Polk County Office of Emergency Management
  4. Communication – Establish a communications system with the campus community and advise everyone regarding availability of basic services. (See Appendix C)
    1. IT services (IT Business Continuity Plan – on file)
    2. Office of Marketing and Community Relations
    3. Radios
    4. College telephone system
    5. Cell phones
    6. Bullhorns
    7. Computer e-mail

Priority 3 – Emergency Recovery/Restoration of Critical Business Functions

  1. Valuable Materials Survey – Identify, survey and secure valuable materials on site.
    1. Library staff
    2. Physical plant personnel
  2. Records Survey – Identify, survey and secure all college records.
    1. Financial services staff
    2. Human resources staff
    3. Academic support services staff
    4. Information technology services staff
    5. Faculty administrative support personnel
  3. Academic Survey – Survey academic departments and determine requirements to begin academic operations.  Alternative campus buildings, other public buildings, and/or leased space may be used as needed.
    1. Vice President of Academic and Student Services
    2. Deans
    3. Faculty
  4. Supplies and Equipment – Develop system to renew flow of supplies and equipment from outside sources.
    1. Financial services staff
    2. Procurement staff
    3. Physical plant staff