Isothermal Community College

Learning College Manual

Board of Trustees

Section 3.1 Election and Term of Office

  1. The corporate officers of the Board of Trustees shall be the Chair, Vice Chair, and the Secretary/Parliamentarian.
  2. The Chair, Vice Chair and Secretary/Parliamentarian shall be elected by the Board of Trustees from its membership.
  3. The Chair, Vice Chair and the Secretary/Parliamentarian shall be elected for a term of one (I) year commencing on July 1. The Chair, Vice Chair and the Secretary/Parlimentarian may be reelected to serve one (I) additional term, for a maximum of two (2) consecutive years in office. In extenuating circumstances the Chair may be re-elected an additional year by a vote of the Board of Trustees.
  4. The President of the College shall be the executive officer of the College and he/she shall serve on appointment by the Board under terms set by the Board and negotiated by contract.
  5. A special committee will be appointed by the Chair at the first regular meeting of the calendar year for the purpose of nominating a slate of officers to be recommended and be voted upon by the Board of Trustees at its next regular meeting. When selecting a slate of officers, this special committee will give equal consideration to all members of the Board.

Section 3.2 - The Chair of the Board of Trustees

The Chair shall solicit from members of the Board an indication of interest to serve on standing committees. The Chair will recommend the Committee Chairs of the Board for Board approval prior to the first meeting of the new academic year. The Chair will execute contracts and other documents on authority by and in the name of the Board, preside at all meetings of the Board, called meetings of the Board, and discharge all other functions delegated to him by the Board. The Chair will serve as an ex-officio, voting member of all committees of the Board.

Section 3.3 - The Vice Chair of the Board of Trustees

The Vice Chair shall:

  1. Preside in the absence of the Chair.
  2. Perform all duties of the Chair with full authority during the absence or disability of the Chair.
  3. Discharge any other functions assigned by the Chair or delegated to the Vice Chair by the Board.
  4. In the event of the death or resignation of the Chair, the Vice Chair shall assume the duties of the Chair until such time as a new Chair is elected by the Board of Trustees to fill the unexpired term.

Section 3.4 - The Secretary/Parliamentarian of the Board of Trustees

The Secretary/Parliamentarian advises the presiding officer and other officers, committees, and members on matters of parliamentary procedure. The Secretary/Parliamentarian may assist with procedure during board meetings. The Secretary/Parliamentarian shall ensure the accurate record keeping of the proceedings of the Board by reviewing minutes as recorded by the Administrative Support to the Board before officially recording and distribution to members of the Board. In addition, the Secretary/Parlimentarian shall perform the duties of the Vice Chair during the absence or disability of the Vice Chair.

Section 3.5 - Administrative Support for the Board of Trustees

The Chair may appoint the Administrative Assistant to the President as the official administrative support for the Board. Upon appointment, the Administrative Assistant will:

  1. Attend all meetings of the Board.
  2. Keep an accurate record of the proceedings of the Board.
  3. Present the minutes to the Secretary of the Board of Trustees for review and approval prior to distribution and filing.
  4. Have custody of all official records and documents of the Board.
  5. Have custody of the signature stamp of the Board Chair and affix it to routine official documents whenever necessary.
  6. Prepare and maintain an indexed compilation of all bylaws and amendments thereto, a copy of all policies, procedures, and regulations of the Board and all amendments thereto, the whole of which shall be known as the Policies Manual of the Board of Trustees of Isothermal Community College.
  7. Issue, after conferring with the Chair, notice of all meetings of the Board to members of the Board, to the President of the College, to notify the public as required by the Open Meetings Law and to notify the Secretary of State in accordance with as 143-3 18. 12.

Section 3.6 The President of the College

  1. The President shall be qualified by training, experience, habits, and philosophy to develop and maintain a comprehensive community college of high quality in accordance with State Law and regulation and sound public educational theory and practice.
  2. The President shall attend and participate, without vote, in all meetings of the Board of Trustees and all committee meetings except where his/her absence is expressly desired.
  3. The President shall be responsible for all administrative and managerial aspects of the development and operation of the College.
  4. The President shall submit recommended policies and public policy decisions to the Board when requested to do so by the Board or when he/she deems it to be in the best interests of the College.
  5. The President shall recommend, in the following broad fields, all educational programs and co-curricular programs which he/she deems to be in the best interests of the citizens of the community and the State of North Carolina, which are educationally and financially feasible, and which are not in conflict with the requirements of the General Statutes or the Standards of the State Board of Community Colleges regarding:
    1. Courses and programs in general adult education;
    2. Courses and curricula in vocational, trade, and technical specialty areas;
    3. Organized curricula for the preparation of technicians; and
    4. Freshman and sophomore courses of a college of arts and sciences;
  6. The President shall appoint lay advisory committees for particular programs of the College where needed.
  7. The President shall advise the Facilities Committee and the Board on the planning, construction, and modification of physical facilities.
  8. The President shall advise the Board on the financial and budgetary needs of the College;
  9. The President shall discharge any other functions that the Board may delegate to him/her.
  10. In consultation with appropriate administrators, the President shall establish salaries of all employees, except his/her own, and arrange for proper promotions subject to State budgetary limits and guidelines, and in harmony with salary guidelines, which may be adopted from time to time by the Board of Trustees.
  11. The President is authorized to sign contracts in the name of the College consistent with the policies, rules, regulations, and funds available.
  12. The President shall have full authority and responsibility for the operation of the College under the General Statutes, the policies and regulations of the Board and of the State Board of Community Colleges, within the budgets approved by the Board. The President shall be elected by the Board of Trustees and shall hold office at the pleasure of the Board.
  13. The Board shall at all times exercise its control of the College through the President.
  14. The President shall be responsible for the selection and employment, or dismissal, of personnel required for the operation of the College, subject to the standards established by the State Board of Community Colleges, except that the Board shall retain authority to confirm the employment of vice presidents upon nomination by the President. Initial appointment of all personnel is effective for the whole of their employment.
  15. The President shall have the initiative in shaping and maintaining the educational policies and the character of the College, and shall recommend changes to be made in the programs and services to be provided.
  16. The President shall recommend items to be included in the current expense budget and the capital outlay budget.
  17. All actions of the Board of Trustees, not in conflict with the General Statutes or State Board of Community Colleges regulations, shall be binding on the President, and it shall be the President's duty to carry out all rules and regulations of the Board.
Adopted:  September 2009
Amendment Approved: May 11, 2009; September 11, 2012; January 29, 2013; June 11, 2013