Isothermal Community College

Learning College Manual

Human Resources

Employee Separation Procedures

When an employee’s employment at Isothermal Community College is terminated or interrupted (leave of absence for more than one semester) he or she must complete appropriate procedures.  These procedures must be completed prior to issuance of the employee’s final check.  Exceptions can be made by the President. The Deans/Directors are responsible for initiating checkout separation procedures.  At minimum the appropriate checklist must be completed and signed by the employee, supervisor and Human Resources Manager.  The Employee Exit Form will be filed in the employee’s personnel file.

Permanent Full-time and Part-time employees: 

The Dean/Director should request the employee to write a letter of resignation and forward it to the President and Human Resources Manager.  The employee will need to meet with the Human Resources Manager for an exit interview, which at this time during which the necessary benefit forms will be completed. Appropriate personnel will be notified of the employee’s termination date to terminate access to all college computer systems and to ensure that all financial obligations have been settled with the college.  The Dean/Directors should work with faculty members to make sure all grade reports have been completed, offices cleaned, desk copies of textbooks have been turned in, library materials returned, and collect keys issued to that employee have been retrieved.  The Dean/Director in turn will turn in the keys and the signed Employee Exit Form to the Human Resources Manager who will inform the Business Office that the employee’s final check may be released.

Temporary employees: 

The Dean/Director will notify the Human Resources Manager who will notify the appropriate personnel of the employee’s termination date to terminate access to all college computer systems and to ensure that all financial obligations have been settled with the college.  The Dean/Directors should work with faculty members to make sure all grade reports have been completed, offices cleaned, desk copies of textbooks have been turned in, library materials returned, and collect keys issued to that employee have been retrieved.  The Dean/Director will submit the completed Part-time Employee Exit Form to the Human Resources Manager who will inform the Business Office that the employee’s final check may be released.

Policy No: 301-02-02AP

Reference:
Cross Reference:
Adopted:  May 22, 1991
Amended:  July 20, 2006; May 11, 2010