Isothermal Community College

Learning College Manual

Board of Trustees

Article IV- Committees

Section 4.1 Types of Committees and Method of Appointment

The Board may establish such standing committees and such special committees as it deems necessary to secure and protect the institution’s welfare. The Chair shall, at least annually but as often as he/she deems appropriate, appoint the members of all committees. The President, or his/her administrative designee, shall be entitled to attend any meeting of a standing committee. The Chair of the Board will serve as a member of each standing committee.

Section 4.2 Limitation of Authority of Committees

If the Board, in regular or special meetings, authorizes a committee to act on a matter referred to it, the chair of the committee shall report at the next regular meeting of the Board on the action taken, and the action of the committee shall be final; otherwise, committee action shall be reported as a recommendation for consideration and action by the Board at a regular or special meeting. Every special committee shall cease to function upon presentation of its final report. Since the Board of Trustees is a body corporate as defined by North Carolina General Statute 115D-14, members of the board can take no valid action except as a body at meetings properly convened and conducted.

Section 4.3 Standing Committees

  1. Purpose of the Committees 
    The Board shall make use of its standing committees to facilitate the work of the Board, and each member of the Board shall be involved in the work of Board committees to secure, protect, and assure the stated purposes of the College.  Committees shall only have authority to recommend plans, policies, and actions to the full Board.
  2. Executive Committee 

    The Executive Committee shall consist of the officers of the Board and Chairs of all standing committees. The Committee will have the following duties:

    1. Meet and review the Board Agenda at least two weeks before each meeting
    2. Hear reports from committee chairs prior to regular board meetings as requested
    3. Review draft policies and recommend the adoption of policies to the full Board
    4. Periodically review and recommend revisions of the By-Laws in accordance with the approval process of the full Board.
    5. To report at each meeting of the Board, committee activities conducted since the previous meeting including suggestions and recommendations for action by the full Board.
    6. To consider any areas not included in the functions of other standing committees or as authorized by the Board.
    1. The Facilities Committee
      The Facilities Committee shall consist of three to five (3 – 5) members of the Board to be appointed by the Chair of the Board in addition to the Board Chair as an Ex-Officio member. The Committee shall, subject to applicable standards of the State Board of Community Colleges, have the following regular functions:
      1. To evaluate and participate in college master planning and/or additional studies that may be project related involving sites, buildings, and grounds.
      2. To recommend to the Board the selection of a Project architect. The process of selection is outlined in the college’s pre-selection procedures in accordance with the NCCCS Construction Manual. Once approved, the architect will report directly to the President or the President’s designee, which is the college’s capital project coordinator (CPC).
      3. To review and recommend to the full board of trustees formal construction plans and contracts for inclusion of all provisions for the protection of the interests of the institution.
      4. To review annually, the college’s long-rang plan in consultation with the President, to remain aware of building and facility’s needs.
      5. To report at each meeting of the Board, committee activities conducted since the previous meeting including suggestions and recommendations for action by the full Board.
      6. The Facilities Committee shall have such other functions, regular and special, as the Board may authorize.
    2. The Finance Committee
      The Finance Committee shall consist of three to five (3 – 5) members of the Board to be appointed by the Chair of the Board in addition to the Board Chair as an Ex-Officio member. The Finance Committee shall, subject to applicable standards of the State Board of Community Colleges, have the following regular functions:
      1. To make recommendations to the Board regarding the fiscal policies of the College.
      2. To review and take any necessary action as it deems appropriate on any reports on financial matters as required or as presented by the President or designee.
      3. Act as the Investment Committee of the Board of Trustees in accordance with G.S. 115D-58.6 if no separate committee is appointed. If the Committee is to act in this capacity, the Finance Committee will include a minimum of three people who have sufficient financial background to review and evaluate investment options. These individuals should have experience in institutional or retail investment management with knowledge of fixed income and public equities. This committee shall make recommendations to the Board on those investment options, as well as monitor the performance of investments once made.
      4. To review the local budgets to be presented to the Board of County Commissioners for the purpose of securing adequate operating and capital support for the needs of the College annually as required by North Carolina General Statutes.
      5. To review the financial audit of the College and components independently audited and make recommendations to the full Board as necessary.
      6. To report at each meeting of the Board, committee activities conducted since the previous meeting including suggestions and recommendations for action by the full Board.
      7. The Finance Committee shall have such other functions, regular and special, as the Board may authorize.
    3. The Personnel Committee
      The Personnel Committee shall consist of three to five (3-5) members of the Board of Trustees to be appointed by the Chair of the Board in addition to the Board Chair as an Ex-Officio member.  The Committee shall, subject to applicable standards of the State Board of Community Colleges, have the following regular functions:
      1. The Committee shall function as an appeals board as pertaining to faculty and staff grievances. Requests for hearings shall be made in writing to the Chair of the Board in accordance with the policies and procedures of the Board of Trustees. For the purposes of appeal, a minimum of five Committee members must be present during the appeals hearing.  If necessary, the Board Chair shall appoint an alternate member(s) to reach the necessary five. 
      2. The Committee may at any time request the counsel of the Board before taking action.
      3. The Committee will be responsible for the annual evaluation of the President to include but not limited to: the distribution to each Board of Trustee member the instrument used for evaluation of the President, the collecting of completed evaluation forms, the compiling of the results, and the sharing of the summarized information with the full Board at the June meeting.
      4. To report at each meeting of the Board, committee activities conducted since the previous meeting including suggestions and recommendations for action by the full Board.
      5. The Committee shall have such other functions, regular or special, as the Board may authorize.
    4. The Curriculum and Student Services Committee
      The Curriculum Committee shall consist of three to five (3-5) members of the Board of Trustees to be appointed by the Chair of the Board in addition to the Board Chair as an Ex-Officio member. The Committee shall, subject to applicable standards of the State Board of Community Colleges, have the following regular functions:
      1. To recommend to the Board of Trustees to establish or discontinue programs of instruction within the College upon recommendation by the President.
      2. To review those programs which need to be expanded, reduced, implemented, or terminated upon recommendation by the President or his/her designee.
      3. To be knowledgeable of the procedures required for program changes both at the institution and state level.
      4. The Committee shall function as an appeals board as pertaining to student grievances. Requests for hearings shall be made in writing to the Chair of the Board in accordance with the policies and procedures to the Board of Trustees.
      5. To report at each meeting of the Board, committee activities conducted since the previous meeting including suggestions and recommendations for action by the full Board.
      6. The Committee shall have such other functions, regular or special, as the Board may authorize.
Adopted:  September 2009
Amendment Approved:  May 11, 2010; May 24, 2011; August 20, 2011; February 28, 2012; September 11, 2012; Janurary 29, 2013